Volunteer at a Cycling Event

We pride ourselves on organising the best cycling events and bike rides in the UK. Providing our riders with an exceptional experience and a safe and enjoyable day is our priority. It takes a dedicated team of staff and volunteers in different roles to make them happen.

Crew members take on many important tasks. From helping at registration, marshalling, to managing Feed Stations, there is so much you can do to help make these rides a success. Our volunteers are fully supported, briefed and advised by one of our team, so you will always be in good hands.

Can I help and cycle?

We offer all our volunteers the opportunity to ride our events for free.
Depending on the role you would like to help with, we can either offer volunteers the opportunity to help for 2 hours in the morning and then ride the event that day - this will usually involve helping at Registration or with parking -or, if you fancy helping out for the day, you can choose 2 events to ride for free in 2019 (excluding French events). Helping out for the day can cover many roles such as helping out at the venue or at a feed station.

Do I need to be a cyclist?

Definitely not. We need friendly individuals to help at the start and finish, Feed stations, registration desks and marshalling. No Cycling experience is needed.

How much time will I need to commit?

This depends on what you will be doing. Our rides are usually on a Saturday or Sunday involving an early start, but you can decide how much time you would like to commit. Some volunteers help out for a couple of hours while others stay for the whole day.

How do I get involved?

You can register your interest in helping out by filling out a short form here: 
Volunteer at a Cycling Event

If you need to get in touch with us, or are having trouble with the form, please e-mail helpers@ukcyclingevents.co.uk for further details.

 

Frequently Asked Questions

Morning Help & Ride Volunteers

What’s the deal?

You pick an event that you’d like to ride and you help us out on the morning of your chosen event. In exchange for your time, you can ride that event for free!

Time commitment

A minimum of 2 hours, usually 7 am – 9 am, but this can vary slightly depending on the particular event and rider start time windows.

What can’t you do?

Because of the time commitment we ask for, it’s not normally possible for H&R volunteers to complete the Epic route. If you’re a budding Geraint Thomas though, you’re more than welcome to try and take on the longer route but do check with our Events Team before you leave the Event Centre what time the Epic split will be removed.

Is there a minimum age?

Yes. Helpers must be over 16.

Can I do this at all UK Cycling Events?

No. We don’t take H&R volunteers on our French events or for Brewin Dolphin Velo Club entries.

Is there a limit to how many times I can Help & Ride?

Absolutely not! We have lots of riders who help us out again and again, and we love to welcome back familiar faces.

What could I be doing on the day?

Registration – you could be assisting other riders to collect their rider number and timing chip.

Event Parking – you could be working with our team of parking marshals to direct vehicles onto the site and into the designated venue parking areas

Start Line – or you could be assisting our Timing team to manage the flow of riders onto the Start line

Can I bank my free ride for a later date?

We prefer riders to use their free ride the same day that they help, but if you’re not able to for whatever reason, we can bank it for you to use later. Banked rides need to be used by the end of the current season, or within 6 months.

 
All Day Help & Ride Volunteers

What’s the deal?

You choose an event from our 2019 calendar to volunteer with our Events Team for the day. In exchange for your time, we give you free entry into two later events of your choice.

Time commitment

For your day volunteering with us, we usually ask that you’re available from 7 am – 4 pm. This may vary slightly depending on the particular event and time of year.

What can’t you do?

Free rides can’t be used for events taking place before the date you volunteer with us. So, you need to volunteer with us first in order to qualify for your free rides.

Is there a minimum age?

Yes. All Day volunteers must be over 18.

Can I do this at all UK Cycling Events?

No. We don’t take all-day volunteers for our French events or for the Brewin Dolphin Velo Club. Free rides also can’t be used for these events.

Is there a limit to how many times I can volunteer?

Not at all. The more events you volunteer at the more free rides you get.

What could I be doing on the day?

We have a range of roles for volunteers to do:

Registration - you could be assisting other riders to collect their rider number and timing chip in the morning

Event Parking - you could be working with our team of parking marshals to direct vehicles onto the site and into the designated venue parking areas

Venue/Route Marshal – you could be acting as a safety marshal either at the event centre entrance/exit or out on the route. We provide marshals with safety equipment and full instructions for their role

Start Line - you could be assisting our Timing team to manage the flow of riders onto the Start line

Feedstation – you could be working with one of our teams setting up and running a feed station on the route. Our Feedstation Managers are very experienced and will run through what you’re doing at the start of your shift.

Finish Line – you could be helping to set up the finish line and/or presenting riders with their hard-earned finishers medal and goodies when they return to the event centre

Venue Pack Down – you could be assisting our Events Team to dismantle the event centre in the afternoon. This role requires some heavy lifting

Many roles will only be for a few hours so you will more than likely be assigned more than one job during the day. Your role(s) and schedule for the day will be communicated to you prior to the event day.

Will I be on my feet all day?

Some roles are more physical than others, and some require long periods of time standing.

Do I get a break?

We certainly don’t expect you to volunteer all day without a break, so all volunteers will either take a break at lunch, between duties or when they return to the event centre. For volunteers marshalling on the route, you can, of course, let the Event Manager know if you need to take a break sooner and we will organise a replacement to cover your position.

Do I need to be able to drive to volunteer at an event?

Not necessarily but it makes things easier. If you either don’t drive or don’t have access to a vehicle for the event day make sure you let us know when we confirm your volunteer place. Whilst we can’t arrange transport to get you to the event in the morning, we will make sure you can get to your allocated position(s) during the day. Also, if you’re going to be arriving under pedal power let us know in advance.

If I can’t use all my free rides this year, can I carry them over to next year?

Yes, you can, but we ask that wherever possible your free rides are redeemed within the first 6 months of the year.

Can I give my free rides to a friend?

Yes. If you’re unable to use all your free rides or would like to ride with a friend you can donate a free entry to them. We need to have the details for your friend so make sure you confirm the arrangement with our team before the event day.

If I can’t make the volunteer day do I still get the free rides?

No. If you cancel your volunteer day for whatever reason, unless you arrange an alternative date with us your free rides will also be cancelled. If you’re unable to make another date you can always change your free rides to the Morning Help & Ride option.